Turning Challenges into Victories with Vintly

About Sport Design Sweden

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Sport Design Sweden delivers high-quality merchandise to sport clubs, summer or winter destinations and events world-wide. They enable their customers to express themselves & their brand through custom merchandise that speaks to their community. Starting out in 2007, then focusing on the Swedish market, they have since expanded to new markets and delivered products to over 500 clients in 30 different countries. Today, they have offices in Stockholm, Denver and Oskarshamn as well as a production office in Qingdao, China.

The Challenge

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Sport Design Sweden offers custom order quantities and customizable designs for men, women and children. This great level of flexibility means a high number of purchase orders, where each PO requires unique attention and the production timeline is sensitive to disruptions - since a collection is often linked to a sporting event. In order to manage the complex task of tracking their PO's and production, Sport Design Sweden had to rely on manual processes, including excel sheets and emails. As a result, they experienced delays and errors, as well as difficulties in maintaining supplier interactions. As the business increased, so did the head-aches, and in order to ensure possibility for further growth and expansion, Sport Design Sweden defined some key areas they needed to tackle in order to achieve improvements in their operations:

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• Reduce repetitive manual tasks and emails, eliminate excel sheets
• Enable to effectively manage PO updates and key milestones during the manufacturing process
• Increase production transparency and control
• Improve supplier performance and delivery of goods to customers
• Improve supplier relationships and facilitate supplier communications
• Improve internal communication and establish one source of truth

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The different key areas were then summarized in three goals they wanted to achieve by going digital:

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1. Increase purchase order volume and handling
2. Create visibility on purchase prices and the impact on margin
3. Monitor and improve supplier performance

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The Solution

Based on the above requirements and goals, Sport Design Sweden implemented Vintly's platform for Supplier and Purchase order management.

“We chose Vintly for several reasons, but primarily because we wanted to enhance visibility, automation, and accountability among our suppliers in their respective roles. Vintly is an excellent tool as it allows our suppliers to log in to the platform and manage all PO's and their respective milestones and due dates. Additionally, it facilitates communication regarding order changes and keeps our ERP updated with the most recent data." - Martin Creutz, COO, Sport Design Sweden

With Vintly's platform, they now not only track and manage purchase orders digitally, but also their whole supplier base and their supplier’s performance. They set unique milestones and due dates for each PO and track whether suppliers complete them on time. They also communicate with their suppliers on the platform for each order and through an integration with their ERP system, they have achieved one source of truth with real-time updates for the entire organization.

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The Results

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1. Increased Efficiency and automation: Sport Design Sweden has significantly improved efficiency and reduced the time it takes to create, update and process purchase orders, allowing their employees to focus on more strategic tasks.
2. Enhanced Accuracy: Moreover, they've minimized errors associated with manual data entries and updates, as well as eliminated the risk of missing an order update or shipment thanks to milestone tracking and auto-generated notifications connected to each milestone. Consequently, they've managed to reduce disputes with suppliers as well as strengthened their supplier relationships with more robust processes and one source of truth.‍
3. Real-time Tracking and Insights: Vintly provides real-time tracking capabilities, which has allowed Sport Design Sweden to monitor the status of their orders and potential discrepancies. This increased transparency has allowed them to anticipate potential delays and take action immediately, before they become big problems. Additionally, with customized widgets and reports to generate insightful reports and analytics, they've enabled data-driven decision-making for future procurement strategies.‍
4. Improved Supplier Relationships: The timely and accurate communication facilitated by the platform has improved the relationships with suppliers. Suppliers have appreciated the clear and precise digital orders, leading to improved collaboration and a more reliable and predictable production.‍
5. Scalability and Adaptability: As Sport Design grows, Vintly enables them to scale their operations. The platform is adaptable to changing business needs and evolving supplier relationships, whether it's about dealing with a hundreds of suppliers or thousands of purchase order transactions, the platform provided the necessary flexibility.

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Conclusion

Implementing Vintly has not only streamlined Sport Design Sweden's procurement process, but also led to increased efficiency, improved accuracy, better supplier relationships, and enhanced decision-making capabilities. This success story showcases the transformative and positive impact of adopting advanced digital solutions in business operations.