Get Full Control of Your Order Management

In today’s fast-paced business world, wasting resources on chasing order updates in endless email chains and updating spreadsheets can derail even the best purchasing operations. Vintly was built to change that. 

We’ve helped numerous brands replace cumbersome manual processes with a centralized, automated Purchase Order Management platform that delivers faster workflows, crystal-clear communication, and real-time control over every order and inbound shipment.

In this Vintly Masterclass, we will take you through some of the most common challenges faced by brands today, and how these are solved using Vintly. 

The Challenge: Juggling Complex Orders with Limited Resources

Before Vintly, many of our clients were overwhelmed by:

• Manual tracking of Purchase orders using spreadsheets, emails, and data collection from disjointed systems.
  
  
• Limited visibility into order statuses, deviations, and shipment details.
  
  
• Slow, fragmented communication with suppliers that led to delays and misunderstandings.
  
  
• No real-time ERP updates, resulting in data errors and duplicated work.
  
  
• High operational risks with costly mistakes in inventory management.
  
  
• Even with a solid strategy, manual execution turned promising plans into a series of firefighting moments and missed opportunities.

How Vintly Makes a Difference

1. Full Control Over Every PO

Imagine having every purchase order—from creation to delivery—managed in one interface. With Vintly, you can:

• Track order milestones, quantities, and lead times.
• Instantly spot deviations, be it shifts in delivery dates, quantities, or pricing.
• Communicate directly with suppliers within the platform.
• Annotate orders with comments and updates specific to each PO.
  
  

Result: Fewer surprises and quicker responses that increase transparency foster supplier accountability.

2. Real-Time ERP Integration
Forget the manual data entry. Vintly seamlessly syncs with your ERP, ensuring:

• Data flows automatically between systems.
• Every supplier update—confirmations, delays, or changes—is instantly reflected in your ERP.
• You always work with the latest, most accurate information.

Result: A reduction in admin workload, fewer data entry errors, and complete transparency.

3. Centralized Supplier Communication
No more lost emails or version confusion. With Vintly:

• Suppliers receive POs directly from your platform.
• Confirmations, shipment notices, and updates are shared and logged automatically.
• Built-in chat and messaging enable clear, per-order discussions.

Result: Faster responses and smoother collaboration lead to fewer misunderstandings.‍

‍4. Automated Deviation Management
When a supplier changes a date, quantity, or price, Vintly:

• Instantly flags the deviation.
• Notifies the right team member.
• Empowers you to negotiate or adjust proactively.

Result: Hidden delays or surprises become things of the past.‍

5. Full Inbound and Logistics Visibility
Stay ahead of delays with real-time tracking:

• Track status of all inbounds and share with warehouses/recipients.
• Predict arrival times at multiple receiving locations.
• Spot potential inventory shortages before they become a problem.

Result: Enjoy on-time deliveries, optimized stock levels, and fewer emergency purchases.

6. Performance Tracking and Reporting
Let data drive your decisions:

• Automatically collects data on supplier performance, delivery times, and cash flow expectations.
• Generate reports on key KPI’s to monitor reliability, identify bottlenecks, and refine procurement strategies.

Result: You get actionable insights without the manual hassle.

Order Management Made Easy

Vintly transforms your purchasing operations by centralizing procurement, automating supplier collaboration, and integrating seamlessly with ERP systems. The outcome?

• Increased control over orders and deliveries
• Faster, smarter communication with suppliers
• Real-time visibility across your supply chain
• Data-driven decisions that boost strategic improvements
• Significant time and cost savings
  
  

When you align flawless execution with a smart strategy, you get a future proof supply chain that enables growth and resilience.

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